Filestage: Online Proofing Software – Free Trial & Demo

The online proofing software for 30% faster approvals

Centralize feedback, track versions, and catch costly errors before approval with our automated online proofing platform.

Start free trial Get a demo

Trusted by 20,000+ people from top brands and agencies

Johannes Morath
Manager Marketing Projects, Kärcher
Since rolling out Filestage, we’ve saved 100s of hours on our artwork reviews. Filestage gives our suppliers and agencies a centralized platform to submit creative assets for feedback and approval. This helps us deliver content at speed and scale.

Karina Berner
Creative Production Specialist, Sartorius
Filestage saves our company a huge amount of time. Instead of writing detailed instructions over email, reviewers can just click on a file to add comments in context. This makes everything faster – from giving feedback, to managing the process, to making edits before sharing the next version.

Zsolt Arnodi
Digital Communication Specialist, B. Braun
Our review turnaround time has significantly improved. Filestage helps us reduce long email threads and revision loops by working more interactively and collaboratively.

Naeran Rubio
Associate Director of Content & Communications, Sharp
The process has become much more automated and simple. There have been quite a few instances where we were able to go back to something someone said in Filestage and make a correction that perhaps was missed, so the tool has proven to be very useful.

Angelika Schneider
Executive Creative Direction Motion Design, Sixt
Filestage has simplified the approval process for us and the departments we are working with. It is now much easier for us to process the collected feedback since we can access all the information in a single place.

How Filestage fixes the approval bottleneck

From upload to approval in 3 simple steps

Filestage’s Review Agents speed up approvals by flagging routine errors from the start.

1. Upload files

✓ Upload once, share instantly
✓ Eliminate version confusion
✓ Keep files review-ready

2. Get feedback

✓ Gather feedback in one place
✓ Align reviews faster with Review Agents
✓ Resolve comments quickly

3. Approved

✓ Speed up final approvals
✓ Track approval status clearly
✓ Keep compliance-ready records

Your reviews just got an upgrade

Review Agents scan creative assets for errors, brand inconsistencies, and compliance risks before reviewers even start.

Automated error detection
Catch typos, broken links, and technical issues before reviewers see them.

Brand guideline checks
Ensure every asset follows approved fonts, colors, logos, and tone of voice.

Compliance and risk detection
Catch regulatory issues, labeling mistakes, and high-risk content early.

Context-aware suggestions
Get intelligent feedback tailored to your project and industry.

Who Filestage is for

Speed up approvals for every reviewer on your team

Marketing

Launch campaigns with faster approvals

Creative

Review designs, videos, and content together

Production

Finalize assets with frame-accurate feedback

Compliance

Approve regulated content confidently
Compliance is covered

Your final checkpoint before anything goes live

Filestage helps teams move fast with less risk by creating a centralized System of Evidence for every asset. Each review decision gets logged as you go, leaving a clear audit trail that’s traceable and defensible whenever you need it.

See how Filestage can make your approvals stress-free in just 30 minutes!

Enjoy a free, non-binding consultation with our experts, tailored to your team.

Advantages of the 30-minute demo:

A clear overview for project managers and marketers

Review workflows

Due date reminders

Approval tracking

Before Filestage, our review process was pretty chaotic. Feedback came flying in from all directions – emails, Slack, PowerPoint decks, even WhatsApp (yes, really). It felt like one’s entire role was just to track down comments, consolidate input, and try to maintain a smooth workflow.

Melissa Abrini
Creative Director at Creative Agency Story

More time for creatives to focus on their craft

File sharing

Comment threads

To-do lists

Our designer simply uploads the video, sends it to the group, and everyone is able to comment and select the area where the changes need to happen.

Naeran Rubio
Associate Director of Content & Communications, Sharp
Filestage has reduced our team’s daily email inbox by 25-30%. Since our inboxes are not swamped by emails about content approvals, we can focus on other important tasks.

Rain Balares
INCA Lead, GroupM
Filestage allows our reviewers maximum transparency in the review process. And in return, we receive high-quality feedback and a massively shorter turnaround time.

Thomas Nesensohn
Team Leader of Technical Communications, Zünd

FAQs

What is online proofing software?
Online proofing software is a tool used to review and approve creative assets, including artwork, documents, videos, and live websites. It provides a central hub for team members and stakeholders to leave contextual feedback on content, without digging through endless email chains looking for feedback. This speeds up the approval process and reduces the risk of stakeholders reviewing old versions.

Who uses online proofing software?
Creative and marketing teams of all sizes use online proofing software to speed up the review and approval process. They are typically brands and agencies that produce high volumes of content, have multiple stakeholders, or whose content needs to pass through a rigorous review process.

What are the main benefits of online proofing software?
The main benefits of online proofing software include faster approvals, fewer errors, better control over content versions, and happier stakeholders. In short, it provides you with a central hub to manage feedback and content versions so you spend less time chasing stakeholders.

What types of files can I review using online proofing software?
Leading online proofing solutions allow you to easily review all types of files, including PDFs, artwork, videos, and live websites. It’s important to check what file types are available in your price plan, as not all vendors offer every file type on lower-tier plans.

How much does online proofing software cost?
Online proofing software can range in price, depending on the vendor and the plan you choose. Some offer a fixed price, others charge per user, and some offer unlimited members but restrict the features. It’s important to understand this before investing.

Do we need online proofing software if we already have a project management tool?
If you work on creative projects, yes. Project management tools are great for tracking tasks and timelines, but they don’t have the specific features needed to manage creative projects. Online proofing software integrates with your existing project management tool to focus specifically on the review and approval of creative assets.